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Data Entry Clerk Resume Examples

Data entry clerks transfer information from paper forms, scanned documents, emails and other sources into computer systems, then check it for accuracy. Typical work includes entering orders, invoices, claims, survey results or patient details, updating customer records, correcting errors, running basic reports and filing or scanning source documents.

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Data Entry Clerk at a glance

Estimated US salary
$32,000 – $43,000 a year
Experience in these examples
1–15 years
Most common degree
High School Diploma
Examples on this page
7, each in 10 templates

Top skills: Fast, accurate typing · 10-key data entry · Microsoft Excel · Data verification and cleanup · Database and ERP entry · Attention to detail

7 Data Entry Clerk resume examples

Open any example to see it in all 10 templates, download it as a PDF for free, or load it into the builder and make it yours. Names and employers in the examples are fictional.

Aurora template

Customize

Example 1: Data Entry Clerk with 1+ years of experience

Data entry clerk with six months of experience entering orders and customer records for a regional distributor. Types 68 words per minute with 99 percent accuracy and processes about 300 orders a day in the company's ERP system. Known for focus, reliability and a strong record on quality audits during busy seasonal peaks.

Data Entry Clerk · Cascade Supply Distributors

  • Enter about 300 customer orders a day into Epicor from faxes, emails and web forms.
  • Verify pricing and item numbers against the catalog before releasing orders.
  • Update customer contact and shipping details for roughly 50 accounts a week.
  • Epicor
  • Order entry
  • Typing 68 wpm
  • 10-key
  • Excel
  • Data verification
  • Scanning

Executive template

Customize

Example 2: Claims Data Entry Clerk with 2+ years of experience

Data entry clerk with two years of experience processing insurance claims and policy changes. Enters about 400 claim forms a day, verifies member information and corrects errors before claims reach adjusters. Skilled in Excel, scanning software and claims systems, with a 99.7 percent accuracy rate and strong focus on confidential data handling.

Claims Data Entry Clerk · Granite State Health Plans

  • Enter about 400 medical claim forms a day into the claims system, meeting production targets.
  • Verify member IDs, provider numbers and procedure codes on 100 percent of claims before submission.
  • Correct rejected claims and resubmit about 60 a week.
  • Claims entry
  • Medical codes
  • HIPAA
  • Excel
  • Data cleanup
  • 10-key 11
  • 000 KPH
  • Scanning
  • Quality control

Meridian template

Customize

Example 3: Senior Data Entry Clerk with 4+ years of experience

Senior data entry clerk with four years of experience in a hospital's patient registration and records department. Enters and verifies patient demographics, insurance data and scanned documents in Epic, audits colleagues' work and trains new hires. Known for accuracy, deep knowledge of registration rules and fast cleanup of duplicate records.

Senior Data Entry Clerk · St. Brigid Medical Center

  • Enter and verify patient demographics and insurance details for about 250 registrations a day in Epic.
  • Audit a daily sample of 100 entries from five clerks and coach them on errors.
  • Merge or correct about 40 duplicate patient records a week.
  • Epic
  • Patient registration
  • Insurance verification
  • Duplicate record cleanup
  • Quality audits
  • Training
  • HIPAA
  • Document indexing

Horizon template

Customize

Example 4: Data Entry Team Lead with 6+ years of experience

Data entry team lead with six years of experience managing a team of eight clerks at a bank's operations center. Assigns daily work, monitors productivity and quality, handles exceptions and works with IT on system issues. Skilled in loan and account data, Excel reporting and process improvement, with a team accuracy rate above 99.5 percent.

Data Entry Team Lead · Pinecrest Community Bank

  • Lead eight clerks entering new accounts, loan documents and address changes, about 1,500 items a day.
  • Track team productivity and accuracy in Excel dashboards shared with operations managers.
  • Resolve exceptions such as missing signatures or mismatched data with branches.
  • Team leadership
  • Bank operations
  • Loan documentation
  • Excel dashboards
  • Exception handling
  • Process documentation
  • Quality control
  • Training

Atlas template

Customize

Example 5: Data Quality Specialist with 8+ years of experience

Data quality specialist with eight years of experience, progressing from data entry clerk to maintaining customer and product data for a national retailer. Audits records, corrects errors, writes data standards and supports system migrations. Skilled in Excel, basic SQL and master data tools, and known for turning messy data into reliable records.

Data Quality Specialist · Brightwater Home Stores

  • Maintain product data for about 40,000 items across the ERP and ecommerce site.
  • Run weekly audits that find and fix about 500 incorrect prices, descriptions or dimensions.
  • Wrote data entry standards adopted by a 12-person product data team.
  • Data quality
  • Master data
  • Excel
  • Basic SQL
  • Data standards
  • System migration
  • Auditing
  • ERP
  • Training

Swiss template

Customize

Example 6: Data Entry Supervisor with 11+ years of experience

Data entry supervisor with eleven years of experience leading document processing for a government benefits agency. Supervises 15 clerks, manages daily workloads and quality standards, and coordinates with IT on scanning and system changes. Known for clearing backlogs, improving productivity and keeping sensitive records secure.

Data Entry Supervisor · State Unemployment Benefits Division

  • Supervise 15 clerks processing about 6,000 benefit applications and documents a week.
  • Set targets of 400 documents a day per clerk at 99 percent accuracy and review quality reports weekly.
  • Led the move from paper to scanned intake, cutting processing time by 35 percent.
  • Team supervision
  • Workload planning
  • Quality standards
  • Document scanning
  • Records security
  • Government benefits processing
  • Backlog management
  • Excel reporting

Timeline template

Customize

Example 7: Data Operations Manager with 15+ years of experience

Data operations manager with fifteen years of experience leading data entry and document processing for a healthcare outsourcing company. Manages 60 staff across three sites, client service levels, quality programs and automation projects. Known for improving accuracy and cost per transaction while adopting OCR and workflow tools.

Data Operations Manager · Meridian Health Data Services

  • Lead 60 data entry and quality staff across three sites processing about 2 million documents a year.
  • Manage service levels for 14 healthcare clients, meeting turnaround targets 98 percent of the time.
  • Introduced OCR and automated validation that cut cost per document by 28 percent.
  • Operations management
  • OCR and automation
  • Quality programs
  • Client service levels
  • Budget management
  • Multi-site leadership
  • Workflow tools
  • Data security
  • Process improvement

Data Entry Clerk resume bullet points

Work-experience bullets from the examples above, quantified ones first. Swap in your own numbers, tools and results.

  • Enter about 300 customer orders a day into Epicor from faxes, emails and web forms.
  • Update customer contact and shipping details for roughly 50 accounts a week.
  • Enter about 400 medical claim forms a day into the claims system, meeting production targets.
  • Verify member IDs, provider numbers and procedure codes on 100 percent of claims before submission.
  • Correct rejected claims and resubmit about 60 a week.
  • Entered survey responses for studies with up to 5,000 participants.
  • Cleaned spreadsheet data for 12 studies before it went to analysts.
  • Enter and verify patient demographics and insurance details for about 250 registrations a day in Epic.
  • Audit a daily sample of 100 entries from five clerks and coach them on errors.
  • Merge or correct about 40 duplicate patient records a week.
  • Entered bills of lading and delivery receipts for about 500 shipments a day.
  • Matched about 150 carrier invoices a day to shipment records.
  • Lead eight clerks entering new accounts, loan documents and address changes, about 1,500 items a day.
  • Wrote step-by-step guides for 20 common transaction types.
  • Entered loan application data into the loan origination system for about 70 files a day.
  • Processed up to 120 loan files a day during refinancing peaks.

Achievement examples

  • Scored 99.6 percent accuracy on monthly quality audits.
  • Entered 1,200 holiday orders in one week, the highest on the team.
  • Maintained 99.7 percent accuracy across about 90,000 claims in a year.
  • Helped clear a backlog of 8,000 claims two weeks ahead of schedule.
  • Cut duplicate patient records by 30 percent through a weekly cleanup routine.
  • Trained 8 new clerks on registration standards in one year.
  • Raised team accuracy from 98.6 to 99.6 percent through targeted coaching.
  • Reduced exception turnaround from 3 days to 1 by setting up a branch contact list.

Skills for a Data Entry Clerk resume

Most listed in these examples

SkillExamples listing it
Excel3 of 7
Training3 of 7
HIPAA2 of 7
Quality control2 of 7
Scanning2 of 7
000 KPH1 of 7
10-key1 of 7
10-key 111 of 7
Auditing1 of 7
Backlog management1 of 7
Bank operations1 of 7
Basic SQL1 of 7
Budget management1 of 7
Claims entry1 of 7

Core skills employers look for

  • Fast, accurate typing
  • 10-key data entry
  • Microsoft Excel
  • Data verification and cleanup
  • Database and ERP entry
  • Attention to detail
  • Document scanning and indexing
  • Confidentiality
  • Basic reporting
  • Time management

ATS keywords

Use the ones that match the job ad, in the words the ad uses.

  • data entry
  • typing speed
  • 10-key
  • accuracy
  • Microsoft Excel
  • database
  • data verification
  • records management
  • scanning
  • indexing
  • confidentiality
  • attention to detail
  • order entry
  • invoice processing

Action verbs

  • Entered
  • Verified
  • Updated
  • Processed
  • Corrected
  • Reconciled
  • Indexed
  • Scanned
  • Maintained
  • Compiled
  • Reviewed
  • Audited
  • Organized
  • Cleared

How to write a Data Entry Clerk resume

Do

  • State your typing speed and accuracy, such as 70 words per minute at 99 percent accuracy, or your 10-key speed in keystrokes per hour.
  • Quantify volume and quality, such as records entered per day, error rates and audit results.
  • Name the systems you entered data into, such as SAP, Epic, Salesforce or a claims platform.
  • Highlight backlog projects, data cleanups or conversions you completed and how long they took.
  • Mention confidentiality training, such as HIPAA, when you have handled personal or financial data.

Avoid

  • Leaving out typing speed and accuracy, which are the first things employers check.
  • Describing the work as entered data without volume, systems or error rates.
  • Including typos or formatting errors on a resume for a precision job.
  • Omitting remote work tools or experience when applying for remote data entry roles.

New to resume writing? Start with our step-by-step guide to writing a resume and the ATS checklist.

Data Entry Clerk salary

$32,000

Typical low · per year, US

$37,500

Midpoint · per year, US

$43,000

Typical high · per year, US

An estimated range for the United States, not an offer or a survey result. Pay varies by industry and location; specialized data entry in healthcare or finance often pays more. For official figures by state and city, see the U.S. Bureau of Labor Statistics.

Data Entry Clerk career path

  1. 1

    Data Entry Clerk

    Enters and verifies records in business systems against daily productivity targets.

  2. 2

    Senior Data Entry Clerk or Data Specialist

    Handles complex records, audits others' work and trains new clerks.

  3. 3

    Data Entry Supervisor or Team Lead

    Leads a data entry team, assigns work and tracks quality and productivity.

  4. 4

    Data Quality Analyst or Records Analyst

    Monitors data accuracy, runs reports and fixes recurring data issues at the source.

  5. 5

    Data Analyst or Operations Specialist

    Uses data skills to analyze trends and improve business processes.

Certifications worth listing

  • Microsoft Office Specialist (MOS) Excel

Data Entry Clerk interview questions

Once your resume lands the interview, these are the questions to prepare for, with what a good answer covers.

How do you maintain accuracy when entering large volumes of data?

Mention verification steps, checklists, breaks to stay focused, keyboard shortcuts and reviewing totals or samples.

What is your typing and 10-key speed?

Give recent, tested figures with accuracy, and mention how you keep improving them.

Tell us about a time you found an error in source data.

Describe how you noticed it, whom you checked with and how you corrected it without delaying other work.

Which data systems have you used?

Name databases, ERPs, CRMs or spreadsheets, and give examples of the records you handled in each.

How do you handle confidential data?

Explain following privacy rules, locking screens, secure document handling and sharing only with authorized staff.

How do you stay productive during repetitive work?

Discuss setting goals, using shortcuts, organizing batches and taking short breaks to maintain accuracy.

What does a Data Entry Clerk do?

Data entry clerks transfer information from paper forms, scanned documents, emails and other sources into computer systems, then check it for accuracy. Typical work includes entering orders, invoices, claims, survey results or patient details, updating customer records, correcting errors, running basic reports and filing or scanning source documents.

They work in healthcare, insurance, banking, logistics, retail, government and outsourcing firms, often in back-office teams with production targets. Automation and optical character recognition now handle much routine entry, so clerks spend more time verifying, cleaning and reconciling data and handling exceptions that software cannot read. Remote roles are common, and employers increasingly value strong spreadsheet skills and a careful eye for data quality.

Data Entry Clerk resume FAQ

What typing speed does a data entry clerk need?

Many employers ask for 40 to 60 words per minute with high accuracy, and numeric roles often ask for 8,000 to 10,000 keystrokes per hour on the 10-key pad. List tested speeds and accuracy on your resume.

Can I get a data entry job with no experience?

Yes. Highlight typing speed, accuracy, Excel skills and any work where you handled records, forms or cash. Short online typing tests and an Excel certificate help prove your skills to employers.

Are remote data entry jobs legitimate?

Many are, especially through established employers and staffing agencies, but avoid listings that ask for upfront fees or payment for equipment. On your resume, mention remote work experience, reliable internet and secure data handling.

How can a data entry clerk show accuracy on a resume?

Give error rates, audit scores or quality metrics, such as 99.8 percent accuracy across 25,000 records. If exact numbers are not tracked, mention passing quality reviews or being chosen to check others' work.

What comes after a data entry job?

Common next steps include senior data entry, data quality, records management, billing or claims processing and administrative roles. Strong Excel skills can also lead to reporting or junior data analyst positions.

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