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Office Manager Resume Examples

Office managers keep a workplace functioning. They supervise receptionists and administrative staff, manage supplies, equipment and vendor contracts, coordinate repairs and building services, onboard new employees, maintain office policies and often handle bookkeeping tasks such as invoices, petty cash and payroll inputs.

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Office Manager at a glance

Estimated US salary
$50,000 – $78,000 a year
Experience in these examples
1–16 years
Most common degree
Bachelor of Fine Arts in Interior Design
Examples on this page
7, each in 10 templates

Top skills: Office operations · Staff supervision · Vendor and contract management · Budget management · Facilities coordination · QuickBooks and accounts payable

7 Office Manager resume examples

Open any example to see it in all 10 templates, download it as a PDF for free, or load it into the builder and make it yours. Names and employers in the examples are fictional.

Aurora template

Customize

Example 1: Office Coordinator with 1+ years of experience

Office coordinator with one year of experience keeping a 45-person architecture studio organized. Handles supplies, facilities requests, visitor check-in, onboarding logistics and studio events, and processes vendor invoices in QuickBooks. Known for quick problem solving, friendly service and keeping shared spaces ready for client meetings.

Office Coordinator · Fernhill Architecture Studio

  • Order supplies, kitchen stock and model-making materials for 45 staff within a $3,000 monthly budget.
  • Log and resolve facilities requests with the building manager, closing most within two business days.
  • Prepare desks, equipment and welcome packs for about 10 new hires per quarter.
  • QuickBooks
  • Supply ordering
  • Facilities requests
  • Onboarding logistics
  • Event planning
  • Google Workspace
  • Visitor check-in

Executive template

Customize

Example 2: Office Manager with 2+ years of experience

Office manager with two years of experience running a busy three-dentist family practice. Manages front-desk staff, scheduling, insurance billing and supply ordering in Dentrix, and handles payroll inputs and vendor accounts. Recognized for reducing insurance claim delays and keeping the schedule full while maintaining a welcoming patient experience.

Office Manager · Brookside Family Dentistry

  • Supervise three front-desk and billing staff serving about 70 patients a day.
  • Manage the schedule for three dentists and two hygienists in Dentrix, keeping chair utilization above 90 percent.
  • Submit and follow up on roughly 400 insurance claims a month, reducing claims older than 30 days by half.
  • Dentrix
  • Insurance billing
  • Gusto payroll
  • Staff supervision
  • Scheduling
  • HIPAA compliance
  • Supply ordering
  • Patient relations

Meridian template

Customize

Example 3: Office Manager with 4+ years of experience

Office manager with four years of experience supporting a 70-employee commercial construction company. Oversees the main office, accounts payable, new-hire paperwork, vehicle and equipment records and vendor relationships. Works closely with project managers and the owner, and brings strong QuickBooks, Procore and Microsoft 365 skills.

Office Manager · Kittredge Construction Services

  • Run the main office for 70 field and office employees, supervising a receptionist and an accounts payable clerk.
  • Process about 600 vendor and subcontractor invoices a month in QuickBooks, matching them to Procore commitments.
  • Complete new-hire and employment eligibility paperwork for roughly 40 seasonal and full-time workers a year.
  • QuickBooks
  • Procore
  • Accounts payable
  • New-hire onboarding
  • Fleet records
  • Vendor negotiation
  • Microsoft 365
  • Certified payroll

Horizon template

Customize

Example 4: Office Manager with 6+ years of experience

Office manager with six years of experience running operations for a 35-person law firm. Manages administrative staff, facilities, IT vendors, supplies and the firm's operating budget, and coordinates new attorney onboarding. Brings knowledge of legal billing systems, records retention and client confidentiality, plus a record of cost savings and smooth office projects.

Office Manager · Ashford Lyle & Partners LLP

  • Manage a team of five legal secretaries, receptionists and file clerks supporting 20 attorneys.
  • Oversee a $700,000 operating budget covering supplies, technology, facilities and records storage.
  • Coordinate with the managed IT provider on equipment, security updates and new-user setup for about 10 hires a year.
  • Law firm operations
  • Budget management
  • Staff supervision
  • Records retention
  • IT vendor coordination
  • Facilities projects
  • Accounts payable
  • Clio
  • Microsoft 365

Atlas template

Customize

Example 5: Senior Office Manager with 8+ years of experience

Senior office manager with eight years of experience running workplace operations for a 300-person software company across two floors. Leads a team of four workplace coordinators, manages a $2.4 million workplace budget and owns facilities, vendors, events and hybrid workplace programs. Known for building efficient processes and an office employees want to visit.

Senior Office Manager · Clearpoint Analytics

  • Lead four workplace coordinators supporting 300 employees across two floors and a satellite office.
  • Manage a $2.4 million workplace budget covering food service, facilities, supplies and events.
  • Rolled out desk booking for a hybrid schedule, raising average office attendance from 35 to 55 percent.
  • Workplace operations
  • Hybrid workplace programs
  • Budget management
  • Vendor contracts
  • Team leadership
  • Event planning
  • Desk booking tools
  • Facilities management
  • Space planning

Swiss template

Customize

Example 6: Office and Facilities Manager with 11+ years of experience

Office and facilities manager with eleven years of experience overseeing headquarters operations for a 600-employee food manufacturer. Manages office services, building maintenance, security, fleet and space planning, leading a team of nine. Experienced in capital projects, safety compliance and vendor management, with a strong record of keeping operations reliable and costs under control.

Office and Facilities Manager · Golden Prairie Foods

  • Lead nine staff covering reception, mailroom, maintenance and security for a 120,000-square-foot headquarters.
  • Manage a $3.5 million facilities and office services budget, finishing under budget for five consecutive years.
  • Managed a $1.2 million HVAC and lighting upgrade that cut energy use by 18 percent.
  • Facilities management
  • Capital projects
  • Fleet management
  • OSHA compliance
  • Team leadership
  • Budget management
  • Space planning
  • Security coordination
  • Vendor management

Timeline template

Customize

Example 7: Director of Office Operations with 16+ years of experience

Director of office operations with sixteen years of experience leading administrative and workplace services for a national accounting firm. Oversees office managers across eight regional offices, a $9 million budget and programs for facilities, vendors, office services and hybrid work. Known for standardizing operations, negotiating major contracts and leading large office relocations.

Director of Office Operations · Prescott Hale Accounting Group

  • Lead eight regional office managers and 30 support staff serving 1,100 employees.
  • Own a $9 million budget for office services, leases, facilities contracts and supplies.
  • Standardized vendor contracts across eight offices, saving about $700,000 a year.
  • Multi-site operations
  • Budget leadership
  • Vendor strategy
  • Office relocations
  • Team leadership
  • Service desk design
  • Lease management
  • HIPAA compliance
  • Change management

Office Manager resume bullet points

Work-experience bullets from the examples above, quantified ones first. Swap in your own numbers, tools and results.

  • Order supplies, kitchen stock and model-making materials for 45 staff within a $3,000 monthly budget.
  • Prepare desks, equipment and welcome packs for about 10 new hires per quarter.
  • Plan monthly studio lunches and a holiday party for 60 guests.
  • Supervise three front-desk and billing staff serving about 70 patients a day.
  • Manage the schedule for three dentists and two hygienists in Dentrix, keeping chair utilization above 90 percent.
  • Submit and follow up on roughly 400 insurance claims a month, reducing claims older than 30 days by half.
  • Order clinical and office supplies, keeping spending within 6 percent of revenue.
  • Checked in about 50 patients a day and collected payments at checkout.
  • Confirmed appointments by text and phone, lowering no-shows to 5 percent.
  • Run the main office for 70 field and office employees, supervising a receptionist and an accounts payable clerk.
  • Process about 600 vendor and subcontractor invoices a month in QuickBooks, matching them to Procore commitments.
  • Complete new-hire and employment eligibility paperwork for roughly 40 seasonal and full-time workers a year.
  • Track licenses, insurance certificates and registration renewals for 35 vehicles and pieces of heavy equipment.
  • Negotiated new phone and internet contracts that saved $9,000 a year.
  • Prepared lien waivers and certified payroll reports for about 12 public projects.
  • Organized safety training records for 50 field employees.

Achievement examples

  • Cut monthly supply spending by 15 percent by consolidating orders with one vendor.
  • Created an onboarding checklist the studio now uses for every new hire.
  • Halved insurance claims older than 30 days within six months by setting a weekly follow-up routine.
  • Raised chair utilization from 82 to 92 percent by building a short-notice patient list.
  • Saved $9,000 a year by renegotiating telecom contracts.
  • Reduced late subcontractor payments to zero by setting up a weekly invoice approval meeting.
  • Cut offsite records storage costs by $18,000 a year by applying a new retention schedule.
  • Completed a reception and conference room renovation on time and 5 percent under its $150,000 budget.

Skills for a Office Manager resume

Most listed in these examples

SkillExamples listing it
Budget management3 of 7
Team leadership3 of 7
Accounts payable2 of 7
Event planning2 of 7
Facilities management2 of 7
HIPAA compliance2 of 7
Microsoft 3652 of 7
QuickBooks2 of 7
Space planning2 of 7
Staff supervision2 of 7
Supply ordering2 of 7
Budget leadership1 of 7
Capital projects1 of 7
Certified payroll1 of 7

Core skills employers look for

  • Office operations
  • Staff supervision
  • Vendor and contract management
  • Budget management
  • Facilities coordination
  • QuickBooks and accounts payable
  • Onboarding and HR administration
  • Microsoft 365
  • Policy and procedure development
  • Event planning

ATS keywords

Use the ones that match the job ad, in the words the ad uses.

  • office management
  • office operations
  • vendor management
  • budget
  • facilities
  • supervision
  • accounts payable
  • QuickBooks
  • onboarding
  • payroll
  • Microsoft Office
  • procurement
  • office policies
  • event planning

Action verbs

  • Managed
  • Supervised
  • Oversaw
  • Negotiated
  • Implemented
  • Coordinated
  • Reduced
  • Streamlined
  • Organized
  • Budgeted
  • Hired
  • Trained
  • Launched
  • Resolved

How to write a Office Manager resume

Do

  • Start each job with scope: employees supported, locations, staff supervised and the budget you managed.
  • Quantify savings from vendor renegotiations, supply programs or lease changes in dollars or percentages.
  • Show cross-functional ownership, such as payroll inputs, onboarding, IT coordination or facilities projects.
  • Mention office moves, buildouts or hybrid workplace changes you led, with headcount and timelines.
  • Name your systems, such as QuickBooks, Gusto, ADP, Envoy or a facilities ticketing tool, to pass software screens.
  • For medical or legal offices, include compliance work such as HIPAA training or records retention schedules.

Avoid

  • Describing the role as receptionist duties, which undersells the management scope.
  • Leaving out budgets and vendor contracts, the main evidence of business responsibility.
  • Listing every task you do instead of the results you achieved with them.
  • Forgetting to mention people management, such as hiring, training and supervising staff.
  • Using vague claims like improved efficiency without a number or example.

New to resume writing? Start with our step-by-step guide to writing a resume and the ATS checklist.

Office Manager salary

$50,000

Typical low · per year, US

$64,000

Midpoint · per year, US

$78,000

Typical high · per year, US

An estimated range for the United States, not an offer or a survey result. Pay depends on company size, industry and location; managers who also handle HR or accounting duties often earn more. For official figures by state and city, see the U.S. Bureau of Labor Statistics.

Office Manager career path

  1. 1

    Receptionist or Administrative Assistant

    Learns office systems, vendors and procedures while supporting staff and visitors.

  2. 2

    Office Coordinator

    Handles supplies, facilities requests, onboarding logistics and office events for a single site.

  3. 3

    Office Manager

    Runs office operations, supervises administrative staff and manages vendors and budgets.

  4. 4

    Senior Office Manager or Facilities Manager

    Oversees several offices or a large site, including leases, buildouts and larger budgets.

  5. 5

    Administrative Services Manager or Operations Manager

    Leads administrative, facilities and operational functions across the whole business.

Certifications worth listing

  • Certified Administrative Professional (CAP)
  • Certified Manager (CM)
  • Facility Management Professional (FMP)

Office Manager interview questions

Once your resume lands the interview, these are the questions to prepare for, with what a good answer covers.

How do you decide which vendor to use for a recurring service?

Discuss gathering quotes, comparing price, reliability and service levels, checking references and reviewing performance after the contract starts.

Tell us about a time you reduced office costs.

Give a specific example with the starting cost, what you changed and the savings, and explain how you protected service quality.

How do you handle a staff member who is underperforming?

Explain setting clear expectations, giving specific feedback, documenting progress and involving HR when needed, with an example.

How would you plan an office move?

Cover timeline, budget, vendors, IT and furniture planning, employee communication and contingency plans for move weekend.

Which systems have you used to manage office operations?

Name tools for accounting, payroll, ticketing, visitor management and communication, and describe how you used each one.

How do you keep hybrid employees connected to the office?

Mention desk booking, meeting room technology, scheduled in-office days and events that give people a reason to come in.

What does a Office Manager do?

Office managers keep a workplace functioning. They supervise receptionists and administrative staff, manage supplies, equipment and vendor contracts, coordinate repairs and building services, onboard new employees, maintain office policies and often handle bookkeeping tasks such as invoices, petty cash and payroll inputs. In small companies they may also be the HR and IT point of contact.

They work in medical and dental practices, law firms, construction companies, nonprofits, schools, startups and corporate branch offices, usually reporting to an owner, practice administrator or operations director. Hybrid work has changed the role: office managers now plan desk booking, run hybrid meeting technology, organize in-person events that bring teams together and manage leases and space plans as headcount shifts.

Office Manager resume FAQ

What should an office manager resume emphasize?

Emphasize scope and results: employees supported, staff supervised, budgets managed and vendor savings achieved. Add the systems you use and projects you led, such as office moves or new policies, so employers see management experience rather than clerical tasks.

Can an administrative assistant become an office manager?

Yes, this is the most common path. Highlight vendor management, budgeting, supervising temps or junior staff and any facilities or onboarding projects you already handle, and consider a certification such as the CAP to strengthen your application.

Do office managers need a degree?

Many small and mid-sized employers do not require one, but a bachelor's degree in business or a related field helps at larger companies. Experience supervising people and managing budgets usually matters more than formal education.

Which software should an office manager list?

List accounting and payroll tools such as QuickBooks, Gusto or ADP, Microsoft 365 or Google Workspace, and any visitor management, ticketing or project tools you use. Industry systems, like dental practice software, help for specialized offices.

How should an office manager describe budget responsibility?

Give the budget size, what it covered, such as supplies, facilities and vendor contracts, and the result, such as finishing under budget or cutting a cost line by a set percentage.

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